Managing Users in SharePoint
From ctowiki
Owners and administrators of-based sites can control "permissions" on the site -- that is, which persons or groups have access to the site, and what each person or group can do on the site. Each SharePoint site can contain pages, libraries, lists, and even subsites of various kinds. By default, each component of the site "inherits" the same permission settings as its containing "parent", but if you wish you can specify different permissions settings for different components. For example, you may wish to allow anonymous (no login) access to your MySite "blog" (which is a subsite), but allow only your housemates to see your MySite calendar (which is a "list").
This page only describes in detail how to set site-wide permissions; the following pages show how to set permissions on other components:
Permissions on your "MySite" are special in a number of ways. See Managing Permissions on MySite for further information.
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Managing Who Can Access a SharePoint Site
Click the Site Settings option in the toolbar at the top of mySite and myClass pages and look for Manage Users option in the list.
- You can add individuals by WSU Network ID or, for non-WSU people, by Friend ID.
- You can also give groups access to your site.
- You can permit anonymous access (no login) to sites or subsites; special considerations apply for MySites and MyClass sites.
Subsite Permissions Can Be Different
SharePoint sites("subsites") can have sub-spaces contained within them. Common examples would be a Blog or a Wiki in a mySite. When the subsite is created, there is an option for accepting the premissions of the parent site, or having custom permissions. Make the latter choice and then manage the permissions with the instructions above.
In general, if the built-in permissions of your MySite do not meet your needs, the best practice is to create subsites and tailor their permissions to meet your needs, rather than adding persons to the MySite directly.
Sub-site for access by a class
It is possible to configure a subsite to limit access to the [enrolled in a class]. These enrollment groups are kept up-to-date in WSU's "Active Directory" by Information Technology Services, using data about students adding and dropping course sections.
Allowing non-WSU People Access to a Site
WSU mySites are restricted to access by people who can log in to WSU systems. In general, it is best to create a subsite to hold content that needs towithin the myDite for content to which a person not affiliated with WSU needs access.
A Friend ID can be created for the person and then managed with the instructions above as if it were a WSU Network ID. Be sure that you are spelling the FID (the user's email address) exactly the same as it was specified when the account was created. Also, be sure that the account was activated by the Friend. See the Friend ID page for further information.