Managing Group Access to SharePoint Sites

From ctowiki

This page is updated for SharePoint 2007. If you would like to see Student Computing Services add content, you can request additions to this page.

Permissions for access to sites are managed under "Site Settings" in the toolbar. Look for Manage Users.

Contents 1 Adding Permissions 1.1 Standard Groups 1.2 Class Enrollment Groups 2 Removing Premissions

Adding Permissions

There are several ways to give people access to your site:

1. You can give an individual access to a site or sub-site by referencing their email address (@wsu.edu).
2. If you want to give a group access, you need to know the name of the group (examples below) and then you go into "Manage Users" for your site (or Document Library) and Add Users. Where it asks for an email or "cross site group" you enter the group name, and proceed as for individual users.
3. You can turn on a sub-site to a WSU mySite for anonymous access (no login needed).

Standard Groups

There are a variety of standard groups pre-defined in the system

Everybody who can log in

NT AUTHORITY\authenticated users

Other Active Directory (AD) groups

You can use other ad groups by prefixing with "ad\" -- but you have to spell

them correctly (no search or browse, unless there's some Outlook hook...)

Class Enrollment Groups

Every course section at WSU has an enrollment group that can be used to let members of that class access a site. The group name is constructed as follows:

Year_Term_Campus_CoursePrefix_CourseNumber_SectionNumber_Role

where:

• Year = 4 digit year, beginning in 2006
• Term = one of: fall, spr, sum
• Campus = one of: pul, spo, tri, van, dis
• CoursePrefix = the official prefix abbreviation as the registrar writes it. Spaces and special characters are preserved (except spaces at the end). So the following are all valid:

"P R"    (letter "P". a space, letter "R", no trailing spaces)
"ES/RP"    (including the "forward slash" character)
"NUR-Y"    (including a hyphen)
"T & L"    (letter "T", space, ampersand, space, letter "L")

• CourseNumber = number between 100 and 800
• Section = 2 digit integer (e.g., "01")
• Role = one of: STU or TEA

Examples:

2006_fall_pul_MGTOP_215_07_stu
2006_spr_dis_POL S_305_01_stu    (note the space between "POL" and "S")
2006_sum_van_P/T_505_01_tea    (note only three characters in prefix)

If you need give permission to both students and teachers, you may omit the "role" indicator (and its preceding underscore). So, for example:

2006_fall_pul_MGTOP_215_07

includes both students and teachers in that course.

If all the sections of a course are desired, then the section can be dropped from the group name. An example is:

2006_fall_pul_MGTOP_215_stu

Removing Premissions

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