Managing Document Libraries in WSU mySites

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What is a Document Library?

A Document library is a container to hold documents of any type. If you use Microsoft Office and Internet Explorer for Windows, you can upload and download documents, and you can also read, edit, and save documents into libraries as if they were another hard drive. If you use another browser, you can still upload and download documents, but when you create a document, you save it to your hard drive first, then upload; when you edit a document, you download, edit, save, then upload.

Document libraries can have folders within them, to further help you organize your files.

Who can see documents in my Libraries?

In your MySite, the built-in "Shared Documents" and "Private Documents" libraries have pre-set permissions. Only you can add or change documents in those libraries. Your "Shared Documents" library is available to read by anyone with a WSU Network ID or Friend ID. Your Private Documents library can be read by you alone.

If you wish to share documents in those libraries differently, you may wish to change the permissions on one or both. To manage permissions, go to the library, then follow the directions for Managing Access to Lists, starting with step 2.

It is usually the best practice to create subsites for different sharing situations, rather than changing the permissions within the built-in libraries. Naming the subsite for the sharing situation (e.g.,"Concrete Boat Team Site") helps you remember just who has (and who doesn't have) access to the site, and helps to avoid mistakes.

How can I control premissions on my Libraries?

You can create other document libraries, and when you do, you can set permissions for who can see and manage the contents of the library. See Creating Lists and Libraries for more information.