Managing Access to Lists

From ctowiki

This page is updated for SharePoint 2007. If you would like to see Student Computing Services add content, you can request additions to this page.

SharePoint uses the "list" mechanism to power many useful features, such as discussion boards, calendars, task lists, and even the "posts" and "comments" in a blog. By default, lists "inherit" the permissions settings of the website as a whole, but you can "break inheritance" and give the list unique permissions settings. Then you can control who is able to see items in the list, and who is able to add, edit, and delete items, by managing the permissions of the list.

Contents 1 Step 1 - Go the the list "All Items" page 2 Step 2 - Go to the "Permissions" page 3 Step 3 - Enable Unique Permissions for the List 4 Step 4 - Add users or groups and give them permissions

Step 1 - Go the the list "All Items" page

Click on the "Home" tab near the top-left corner of the page; or, if the list is in your MySite, click the "My Site" link near the top-right corner of the page.
Click the "View All Site Content" link in the left-hand sidebar,
Find the link to the list on this page and click it.

Step 2 - Go to the "Permissions" page

Click the "Settings" drop-down in the toolbar, then select "List Settings"
Click the link for "permissions for this list"

Step 3 - Enable Unique Permissions for the List

Click the "Actions" menu in the toolbar, then select "Edit Permissions"
You will see a box warning you that the list will no longer inherit permissions from the web site, but will have its own set. Click OK.

Step 4 - Add users or groups and give them permissions

On the Permissions page, click the "New" button to add new users.

On the Add users page: (1) add the WSU network ID of users you want to have permissions for this list. If you want to add a class, use the Class Enrollment Group or groups. (2) Generally, you will select either "Read" access (view only) or "Contribute" access (view, add, change, and delete). (3) You may wish to have the system send a welcome email and link to the new users. Note that the mail will be sent to the email address as listed in WSU Active Directory (usually an "@wsu.edu" address). (4) Click OK.