Email Enable SharePoint Lists

From ctowiki

Several kinds of SharePoint objects accept input via email:

• blog
• document library
• discussion list
• there are more items that belong in this list

To enable one of these objects to accept email inputs, after you have created the list, go into "Settings" then into "Communications/Incomming eMail settings"

Set the list to allow incomming email

You must give the list an email address. Remember that anyone on the mySite or myClass server can email enable a list, you need to chose an unique name so you don't collide with someone else's email-enabled list. It is suggested that you use a name that contains your NID, for example jaymej.discussion The domain for the email address is always "@myuniversity.wsu.edu"

There are various authorization settings to choose. It is essential that you authorize the people who will be emailing with at least "Contribute" permissions

Example

jaymej.discussion@myuniversity.wsu.edu

Notes

• You can set an alert on a list and be notified by email when an item is emailed into the list, but you cannot just "Reply" in your email to post a reply to the list-- that is, the "sender" of the alert email is not the email address of the email-enabled list.

• It is possible to email files to the list (in the case of a discussion or document library). In a discussion, testing showed that a ".doc" file was kept, but a ".jpg" was lost. Further experimentation is required.

• It appears it is possible to set authorizations such that any user can email to the list, but preliminary testing has not confirmed this. (use with caution)